Reservation Procedure

CLICK HERE TO RESERVE YOUR BOOTH TODAY! If your company isn’t listed on the website, or you don’t know your password, email APICexhibits@conferencemanagers.com or call 703-964-1240 x170 or x160.

 

At the end of the online application process, you’ll be asked to supply payment for a 50% deposit of your anticipated booth fees. The following payment options will be accepted online.

Credit cards: Amex, Visa, and MasterCard

Check: Select the “check” payment option at the end of the online application process and make the check payable to “APIC” and mail to: APIC 2017 Exhibits Department, 512 Herndon Parkway, Suite D, Herndon, VA  20170

 

Booth Selection:

Click to view the most current floor plan and booth availability.

  1. Pick 5 scattered booth numbers and indicate them on your application.
  2. APIC does not permit end-cap booths, meaning a 10’x20’ booth that is exposed to aisles on three sides.
  3. APIC does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another. Example: The purchase of two 10’ x 20’ spaces across the aisle from one another.
  4. Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’ and 10’ x 40’ spaces. To calculate the total booth cost, simply multiple the total square footage by $28.50. Be sure to include any corner premium fees that may apply.

 

Reservation Deadline:

There is no deadline to reserve a booth. APIC will continue to sell booths until the hall sells out. Potential exhibitors are encouraged to submit applications early so they secure their booth of choice and to ensure a listing in the exhibitor directory. The deadline to be listed in the exhibitor directory is April 14, 2017. Any application received after this date will be processed; however, it may not be listed in any onsite publications.

 Cancellation Policy:

Any exhibitor who cancels all of purchased booth space on or prior to March 8, 2017, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 8, 2017 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager.

 Space Reduction

Should an exhibitor reduce the size of its contracted booth space on or before March 8, 2017, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge will be refunded up to a maximum of $5,000. After March 8, an exhibitor is permitted to reduce the size of their contracted space; however, no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a different booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager.